All vendors must apply to Exhibit through our Tabletop Events Site (UPDATED HERE, TBA).

Each vendor will be reviewed and if approved will be sent an invoice for payment. Your space is not guaranteed until you make payment.  If you are unable to make payment within 2 weeks of the invoice please contact Michael directly to make other arrangements.

You are not required to use the Dayton Convention Center’s Tables (You can bring your own or not use any if that is best for you). However, if you need to rent tables from the DCC this fee will be included in your invoice and passed to the DCC through the Master bill.  Table fees in 2025 were $30 per table for the weekend.  We will update this cost for 2026 when set by the DCC.

If you need dedicated electricity for your booth that is another fee passed through the Master Bill. The cost in 2025 was $85 for the weekend. This cost will be updated for 2026 when set by the DCC.

 

Vendor Variety. In an effort to better diversify our vendor offerings to our guests we may set limits on the number and types of vendors, including Retail stores, Dice vendors, 3d printed items, Art, etc. Once approved you will not be dismissed but future vendors offering similar merchandise may not be approved.  Applying early increases you chance of being approved.

 

Booth fees:

For 2026 our Vendor Fees will be as follows:

10×10 in-line space will be $105.  Each additional space will be $100.

If you wish a corner space that is an additional $50 (limited number available).

 

WIFI:

The public access wifi in the DCC is not great. We are working on a solution for 2026 but can not guarantee access at this time. Please plan to use the public wifi, consider paying for private wifi access at the DCC (you will need to work directly with the DCC for this service) or consider acquiring a hotspot device for your needs in 2026.

 

Vendor Hours:

Our ‘official’ vendor hours for 2026 are

Friday 2pm – 6pm

Saturday 10am – 6pm

Sunday 10am – 4pm

 

You are welcome to extend or shorten these hours as best suit your needs and sales goals for our event.

 

Load-in.

We will have limited access to the DCC on Thursday, November 12th for Vendors to Load in. In 2025 these hours were 1pm – 4pm with vendors being required to be out of the building by 4:30pm. Once we set the 2026 hours we will update here.

On Friday, November 13th we will have Dock access for vendors to load in from 8am to Noon.  You may load-in after noon but may be required to utilize non dock doors. Loading carts will be available.

 

Load-out.

We will have dock access on Sunday, November 15th for Vendors to Load-out from 2pm to 6pm.  You are welcome to begin your load-out earlier but will have to use non-dock doors.  Carts will be available.

 

All vendors are required to be out of the DCC by 6:30 PM.  No exceptions.

 

Security.

All our vendor spaces are located in the main gaming room.  This means your vending materials and merch will be accessible  until the game room closes each day.  We suggest each vendor bring clothes or tarps to drape over your area when you are not present.  We have never yet had any issues with a vendor’s materials or merchandise being stolen or damaged but if there were to happen AcadeCon will not assume any liability for loss or damage. We will assist as we can working with the DCC security team.

 

If you have any questions please email TheAcadeCon@gmail