If you are interested in being a vendor for AcadeCon 2024, please read our vendor agreement as well as our Terms of Service.

If you have other questions, you may contact us at TheAcadeCon@Gmail.com with any questions or concerns.

Vendor Agreement

Vendors agree to follow all terms and conditions as presented by The RPG Academy LLC specifically related to the AcadeCon gaming convention which are outlined in a separate document.

Vendors further agree to follow all legal and procedural guidelines as outlined by the Dayton Convention Center (hereafter referred to as DCC), the Dayton Radisson Hotel, any local hotels and places of business, and any and all legal and law enforcement entities.

Vendors have purchased their AcadeCon badge and floor space through direct payment to The RPG Academy LLC. Only those who have an AcadeCon badge are allowed in the DCC for the AcadeCon event. Badges must be worn at all times. Beyond the initial badge purchase, no further funds are due to AcadeCon or The RPG Academy LLC. Any funds generated from sales made at AcadeCon are owed to the vendor only and no part, portion, or percentage is due to AcadeCon or The RPG Academy LLC.

Vendors agree to bring all products, supplies, and tools necessary to operate their sales and vendor space. It is not the responsibility of AcadeCon or The RPG Academy LLC to provide any such equipment or supplies. The DCC will provide chairs for all vendors as necessary to set up their booth space. If you require table(s) for your vendor space you may bring your own or rent them from the DCC. You will need to pay those fees directly to the DCC but we will arrange for them to be set up for you. (I believe the cost is $30 per table for the entirity of the weekend, but again you will need to contact the DCC directly and make those arrangements). For information relating to freight services, onsite services, materials handling coordination, electricity, internet, lighting, or to order additional items for a booth that is not included with the booth price, vendors will be referred to the DCC. All other materials and services beyond what is included with booth price are the sole responsibility of a vendor or exhibitor. Any additional requirements must be brought up prior to the event and can be addressed with the DCC.

Vendors agree to hold responsibility for all of their inventory and equipment. AcadeCon, The RPG Academy LLC, and the DCC are not responsible to secure any vendor space, inventory, or equipment. Neither are any of these entities responsible for any loss or theft a vendor may suffer. Be aware that the convention space is accessible before and after posted vendor hours.

AcadeCon is considered a family friendly event and any merchandise of an adult nature must not be visible to the general public.

Weapons of any kind are not allowed to be onsite or sold during the AcadeCon event.

Food items are not allowed to be sold during the Acadecon event other than the provided DCC concessions.